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Background: The Covid-19 pandemic threatened the ability of
emergency departments (EDs) to maintain the provision of quality
care. In March 2020, our department faced the imminent threat of a
surge in patients affected by Covid-19 and an increased need for
space for patient distancing. We aimed to be ready within 2 weeks of
March 25 2020 to divert a majority of low acuity patients from the
main ED site.
Aim statement: Our main outcome measure was the number of
patients diverted from the main ED space. Process measures included:
date of space readiness and number of staff oriented and available.
Balancing measures: adverse events away from appropriate clinical
settings.
Measures and design: A close collaboration was established between
the departments of family and emergency medicine with joint leadership and staffing commitment. A large outpatient clinic space left
unused by the sudden transition toward virtual care was repurposed as
the ED Low Acuity (ED LAc). Triage, registration and patient
transport was planned through iterative process maps. The new space
was adapted to its new use, including ED equipment, stocking and
physical distancing accommodation. Thirty-eight family physicians
were oriented to ED LAc, with 12 rostered for phase 1. Nursing and
clerical staffing was ensured by redeployed staff with and without ED
experience. A mixed clinical staffing model, new space and workflow
were tested through two In-situ simulations, revealing gaps in code
blue procedures and patient ED repatriation. The space was ready
within 2 weeks.
Canadian Journal of Emergency Medicine (2021) 23 (Suppl 1):S1�S93 S77
1 3 Vol.:(0123456789)
Evaluation/results: Since the ED patient volumes had decreased by
over 50%, the ED LAc opening was postponed by 2 weeks to April
16 2020 and limited to 8 h a day with a planned staged ramp up.
Emergency and family physicians were paired for clinical orientation.
Low numbers of patients (4�26) received care in ED LAc, reflecting
the historically low ED attendance seen during this phase of the
COVID-19 pandemic in Ontario. Staffing was reduced to a single
physician on May 4, 2020 and ED LAc was suspended on May 29
with protocol plans archived for future re-deployment as needed. No
adverse event was recorded. The ED LAc successfully increased ED
capacity in a very short time frame, but ultimately turned out to not be
needed. Key enabling factors were strong institutional support and
leadership, collaboration across departments, iterative process mapping and testing through simulation, and the development of a staged
deployment that could match resource utilization to demand.
Samuel Vaillancourt - sam.vaillanncourt@utoronto.ca
Project complete
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